4 Reasons Why You Should Implement CMMS Right Now


Are you a business owner or part of the equipment maintenance team at a Small or Medium sized Enterprise? Is the task of making sure that your company’s equipments including the machinery, vehicles, and tools are in operating condition all the time, overwhelming and a never-ending job?


The undeniable fact is that maintenance lapses or late maintenance results have so much negative implications for your business, such as an expired service-level agreement, reduced life span of your equipments, as well as increased maintenance costs in the long run affecting productivity rates, delivery schedules and eventually an increased cost of doing business.

However, the good news is that there are easy to implement and robust solutions to these challenges regarding maintenance management. A Computerized Maintenance Management System or commonly known as the CMMS can be your tool against these difficulties.

Why Shift to CMMS Software?

Before we consider the shift to a CMMS system as an integral part of your business’s maintenance operations, let’s take a look at the formal definition of what this software is all about and what kind of value it adds to your business:

In short, CMMS software is an application that keeps records of all your organisation’s equipments, vehicle, and maintenance requirements. Furthermore, it integrates, consolidates, and automates an organisation’s equipment maintenance processes.

It is a tool that will help you to improve management of your equipments and control your business assets effectively. Thus, improving performance, and achieving a considerable return on your investment.

#1 Automation of Management Processes

Though you might have maintained your assets using a simple spreadsheet so far, a CMMS system will be able to automate your maintenance schedules, lengthen asset lifetime, forecast inventory requirements, and keep track of all work orders seamlessly with less input from your maintenance team.

Thus, making it a lot more easier and much simpler to take total control of equipment maintenance and stay updated on the necessary maintenance practices with preventive maintenance.

#2 Reporting in Real Time

CMMS systems comes with the ability to be able to access the most recent, updated and accurate reports in real time, thus allowing the management to make informed decisions in the right time without being affected by any delays. A centralised software solution helps in the management of reports, that can be custom generated in minutes, enabling your maintenance team to manage assets and resources effectively, extending the overall life of your equipments, while reducing the overall running costs of your business as well.

#3 Improved Workflow Processes

With a CMMS cloud software, you will be able to integrate workflow processes and manage them seamlessly as well. This helps in maintaining an accurate and the latest record for each of your jobs. The software will also automatically start the maintenance process for the required assets, and track the maintenance progress right from the beginning to end.

#4 Business Intelligence Metrics and Big Data Features

There has been so much buzz about the role of big data and how business Intelligence will facilitate the decision-making process of an organisation’s senior management by informing them better of their company’s operations.

A CMMS system’s organised data adds more credibility to this statement as it will be able to provide information on parameters such as asset location, lifecycle costs, and history to the mix of management information. Which, in a sense, enables equipment managers to foresee potential problems and make better decisions with regards to the purchase, maintenance strategies, and retirement of assets.

I hope this article was useful for you to learn more about the importance of implementing a CMMS solution and how it can help you to improve your business. If you have any doubts with regards to this, let us know through the comments and we will be glad to help you out. If you have any suggestions regarding how we can improve the article, let us know them through the comments as well for us to improve.

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